Sunday, 19 March 2017
Cadre Restructuring .....
Impact on Senior Officials.
1. Nearly 2000 senior officials would get LSG Promotion in the nearing Months...
2. HSG - I and HSG - II Posts to be filled immediately with the available staff..
3. HSG NFG will be granted to officials who have completed 2 Years in HSG I as on date...
4. After filling up HSG -I , HSG -II and LSG Posts.. Department will proceed DOPT for granting One time relaxation to fill up all vacant HSG-I , HSG-II posts , LSG Posts ..
5. There would be lesser problem for HSG I and HSG II officials when compared to LSG..
Classification of Senior Officials..
1. Likely to retire within 10 years and not before 7 years
2.Likely to retire within 7 years and not before 4 years
3. Likely to retire within 4 years..
a. 7 to 10 years
Officials who have completed 20 years of service and already in 4200/- grade pay and if promoted to LSG may have to Accept the promotion since their next Promotion to HSG II would fall within the next 6 to 8 years .
They may retire as Postmaster HSG II . Since the number of HSG II Posts have been enhanced they can get posted in the same Division ..
b. 4 to 7 years
Officials who have completed 20 years of service and already in 4200/- grade pay and if promoted to LSG may have atleast one chance to become HSG II before retirement . Hence accepting of promotion is recommended.
c. 1 to 4 Years
Officials who have completed 20 years as well as 30 years and already in grade Pay 4200/- or 4600/- may also opt for promotion , for they would get a chance to officiate in higher Post during their Retirement ..
Classification by AGE.
1. 40 to 50
2. 30 to 40
Officials in the first classification may be about to complete 20 years and some would have completed 20 years of service and yet there is solid 10 to 15 years remaining for retirement.
They should certainly opt for LSG Promotion without hesitation and may have a good chance of retiring at the highest hierarchy in the cadre..
There may be some dislocation to few officials which they have to manage for year or two.
Definitely the number of Posts and the number of eligible officials would differ to division to division..
1. Number of post higher but officials will be short.
2. Number of officials higher than the Post allotted to the Division.
Since there is acute shortage of staff and countable number of officials have rather retired or gone out under VRS and also in unforeseen demise, the number of officials for the Post would be lesser in the HSG I and HSG II category ..
However the LSG Post would be filled up 100% since the eligible conditions has been brought down to 5 years in PA cadre...
There are also rumors that some are trying to keep the CR under abeyance for a particular period. so that the officials would retire at the present post and station .
There may be some dislocation to officials at High HRA stations and have to sacrifice for a particular time to regain it.
Instead the HRA criteria would be taken up for Modification and as to have an equitable allowance at Metros , Cities and Rural Area so that official would not loose allowances.
Keeping the HRA equal at all stations and providing a distinction like CCA for Metro and High cities would solve the problems considerably..
Otherwise officials would opt for declination....
It is also hoped that necessary orders for Promotion to HSG -I , HSG -II would be initiated at CO simultaneously calling for CRs of officials for Promotion to LSG..
Placement of Postmaster Cadre in the event of CR
Offices below the rank of Grade I ie LSG / Triple handed POs has been placed at 4200/- while the Postmaster Grade I is placed at 2800/-.
One Post of LSG is also created in Grade I offices and now the Grade I Postmaster is to supervise another official of the Same Grade Pay. It may also result in contradictions between officials due to authority .
Hence the Cadre Review of Postmaster Cadre is expected within short span of time as the Implementation process of CR is being carried out for Postal Assistants.
The Postmaster Grade I should be definitely placed higher than the LSG and Triple handed post offices by virtue of status and higher fixation of pay is also essentially required.
This can also be ensured by the following..
1. Amalgamating Grade I and Grade II Posts and allotting 2/3rd to Postmaster Grade I.
ie . 252 grade I and 50 grade Posts to be merged to 302 and 2/3rd ie 200 Posts to remain as Grade -I
2. The remaining 100 Posts may be marked for Grade II so that the number of Posts in Grade II is increased considerably.
3. The 51 Grade III Post may remain the same
Now the Ration of Postmaster Grade I : II:III
would be 4 : 2 : 1
The Unions should also look forward the Postmaster cadre being taking up in light of the CR for Postal Assistants..
CADRE RESTRUCTURING OF POSTAL GROUP ‘C’ - Detailed suggestions of NFPE & FNPO submitted to Secretary, Department of Posts.
Today (17.03.2017) Com. R. N. Parashar, Secretary General, NFPE and Com. M. Krishnan, Secretary General, Confederation & Ex-Secretary General, NFPE & Shri. D. Theagarajan, Secretary General, FNPO met Shri B. V. Sudhakar Secretary, Department of Posts and submitted a detailed letter explaining the issues arising out of implementation of Cadre Restructuring proposals of Postal Group ‘C’ with the suggestions of the staff side to mitigate the grievances of the staff and held discussion with him.
The Staff side requested the Secretary, Department of Posts to keep the implementation of Cadre Restructuring proposal in abeyance till the issues raised by the staff side are sorted out amicably. Secretary (Posts) assured positive consideration.
As Secretary (Posts) was busy today, detailed discussions will be held later.
R. N. Parashar,
Sunday, 5 March 2017
CONFEDERATION NATIONAL SECRETARIAT CALLS UPON ALL CENTRAL GOVERNMENT EMPLOYEES Observe 6th March 2017 as BLACK DAY
Against the betrayal of Central Government employees and pensioners by Group of Ministers of NDA Government.
v Demanding increase in minimum pay and fitment formula.
We know that all of you are in the midst of hectic preparation and campaign for making the 16thMarch Strike action a great success. As has been explained in the article, which we have placed on our website, the NDA Government, led by BJP has exhibited the worst anti-employee attitude in the post independent era of our country. This Government has treated its own employees as its worst enemy. The decision taken by the Union Cabinet on 29th June, 2016 rejecting even the recommendations made by the high level committee chaired by the Cabinet Secretary was unprecedented. Even the setting up of various committees was nothing but an eye wash. Nothing will come out of that. Even the NPS Committee on which the young comrades had pinned some hope of at least getting a minimum guaranteed pension will produce nothing. The discussions at the JCM fora has been converted into mostly monologues i.e. the official side simply listening and not reacting. The Government, it appears, has made the Pension department to reject the one and only recommendation of the 7th CPC which was considered to be positive i.e. Option No.1 for pensioners on the specious ground that the same is not feasible to be implemented. The allowances committee has dilly dallied its deliberation and would now submit its report after the extended period of 6 months expires on 22.02.2017. Even if they make any positive recommendation, which is seldom expected, the NDA Government would not act upon it. They have very successfully postponed the payment of the revised allowanced for 15 months.
In the face of such terrible onslaught, betrayal and chicanery, which no Government in the past has every indulged in, it is surprising that some of our friends who has a predominant role in the movement of the Central Government employees has unfortunately chosen to wait and watch. It appears that they have chosen to wait endlessly hurting the cause of the workers.
We have no hesitation to affirmatively state the obvious that we have chosen the right path, the path of struggles, which can only the choice of the working class against tyrannical attitude of the employer, howsoever, powerful they may be. We must realize that those who are in the saddle of power today are not permanently posted there. We were witness to the abysmal downfall of persons who were arrogant personified. It appears that the reasonableness, righteousness and patience we had exhibited have been taken as signs of cowardice. The undeniable fact is that those who fight, only can win. We, therefore, appeal to you to carry on with conviction and courage.
Eight months will be over on 6th March, 2017, when the Group of Ministers held out the assurance of revisiting the minimum wage and multiplication factor. It is now crystal clear that that was an act of chicanery. No committee was set up and no discussions were held to seriously consider the issue. We, therefore, appeal to all of you to ensure that the day, i.e. 6thMarch, 2017 is observed as a day of betrayal and all our members are requested to wear a Black badge with the following words inscribed on it in bold letters and conduct demonstrations in front of all Central Government offices.
HONOUR THE COMMITMENT MADE ON
30th June & 6th JULY, 2016
REVISE THE MINIMUM WAGE AND
6TH March 2017 must be yet another occasion to mobilize our members to ensure their participation in the 16th March, 2017 strike action and ultimately win all the demands in the charter.
We fight to win and we shall win.
(M Krishnan S/G Confd.)
No. Confdn/Sectt/2016 - 19 Dated 22.02.2017
To (1) All National Secretariat Members & Special Invitees
National Secretariat meeting of the Confederation of Central Government Employees & Workers will be held on 13th April 2017 at NFPE office , North Avenue , New Delhi - 110001 at 10.30 AM. You are requested to attend the meeting in time. The following shall be the agenda of the meeting.
1. 16th March 2017 strike - Review and future course of action.
2. All India Trade Union Education Camp at Thiruvananthapuram on 6th & 7th May 2017.
3. Finalization of Venue and dates of All India Women's Trade Union Workshop.
4. Financial Review.
5. Any other items.
1. Whether the divisional superintendent who is a witness or a party in the can case issue charge sheet to an employee, to whom he is disciplinary authority
No. In such cases an adhoc disciplinary authority must be appointed.
2. Whether any punishment can be imposed with retrospective effect.
No. No penalty can be imposed retrospectively; it can only be prospective, either from the date of issue of punishment order or from a prospective date
3. Whether the punishment of reduction of pay awarded under Rule 16 will affect pension?
No. Any punishment awarded under rule 16 should not affect pension. But if an inquiry as specified under Rule 16(b) is conducted
such a punishment can be imposed.
4. Whether promotions can be accorded if the punishment order has not become operative?
Yes. It should be. Promotions cannot be ordered during the currency of punishment.
5. Can an official be reduced in rank to a rank lower to which he was originally appointed?
No. He cannot be reduced to a rank lower than the rank to which he was originally appointed
6. Whether an order of stoppage increments with cumulative effect will affect seniority?
No. But an order of reduction to a lower rank/post will affect seniority, if ordered as such (Rule 11 Goi 10)
7. What is the DOPT instructions, in determination of seniority in case of reduction to a lower rank/post?
8 After acquittal from court on criminal charge, whether the dept can take disc action on the same charge?
NO, if the official is acquitted honourably. But if the acquittal is for lack of evidence etc... Dept can proceed, if it has got enough evidence to prove the charge. This is because the standards of proof required in a deptl inquiry and in criminal proceedings are different.
9 Whether an officer holding current charges can exercise the disc powers attached to the post?
10 Whether the lower authority (SP) can award major penalty to an official appointed by the higher authority (SSP)?
No. No civil servant shall be dismissed or removed from service, by an authority subordinate to appointing authority.
One official may have many appointing authorities in every stage of promotion etc... Therefore the highest authority among these appointing authorities can only impose major penalties.
11 What is the period after which a suspension order will have to be reviewed?
As per sub Rule 10 sub rule 6&7(ccs (cca)) the 1st suspension order will remain in force only for 90 days. Before the expiry of 90 days the suspension order will have to be extended based on the recommendations of the review committee The review committee can also recommend extension of suspension only up to 180 days at a time.
12 Whether the suspension order can be prolonged with out the issue of charge sheet?
Yes if the review committee recommends extension, but it will be difficult to justify such prolonged suspension. CAT Bangalore in a judgement in case of A.S.Krishnamachari vs UOI 1993(1) LiL (cat)195 Bangalore held that non issue of charge sheet even after 180 days is unjustified and quashed the suspension order.
13 weather the committee is empowered to extend suspension beyond 180 at a time
Yes. But not at a time, the committee has to review suspension before the expiry of 180 days
14 Weather the closed cases can be reopened?
Yes. The reviewing authority after giving a due notice to the concerned official with in the period prescribed for such a review can revise the order earlier made by the disciplinary authority.
15,16 &17 Omitted
18 What is the financial power of LSG& HSG POSTMASTERS?
Rs 30/- to LSG and Rs 60/- to HSG, Subject to availability of funds allotted by DO
19 Can an authority force an official to take VR When he becomes physically or mentally disabled?
No. As per DOPT orders dated 19-01-2004 no establishment shall dispose with or reduce in rank an employee who acquired disability during his service. In case if it is not possible to adjust him against any post, he may be kept on a super numery post until a suitable post is found or made available or till the date of his retirement on superannuation. This order is based on the amended provisions of the section 47 of the “ persons with disability act1995”
21 Whether any time limit is prescribed for disposal of representations received
22. Whether one official already placed under suspension can function as Defence Assistant in other Case?
Yes: As per the Rule 14 (18) of CCS (CCA) rules 1965, it is permissible. This has been examined by the Kerala High Court and opined that there is no rule that a person under suspension is not entitled to Assist another Govt. Servant in enquiry proceedings.
23. What are all the circumstances under which, the Dies non can be awarded?
The day can be marked as ‘Dies non’ only under the following three circumstances.
i) When the official remains absent from duty without prior information.
ii) When on duty in office, the official leaves the office without proper permission ; and
iii) The official remains in office, but refuses to perform duty assigned to him
In any circumstances, dies non should not be issued without issuing show a cause notice.
24. Whether late coming to office can be treated as ‘Dies non’?
No. A day on which an official comes late and works throughout the day during office hours will not be marked as dies non. Treating this day as ‘Dies non’ for coming late is not contemplated in the rules. The proper course in such case would be debit the ½ day casual leave account of the official as per instructions. This is confirmed in the DG’s letter dated 26.12.79
Further the Department in its letter dt 22.07.75, has stated that Half day CL should be debited to the CL account of a Government Servant for each late attendance up to one hour on not more than two occasions may be condoned by the competent authority, if he is satisfied.
25. What is the position in case if no casual leave for debiting to late attendance? If the leave sanctioning authority does not want to condone the delay, what action can be taken?
If an official who has no casual leave to his credit comes late without sufficient justification and the administrative authority is not prepared to condone the late coming, he may inform the official that he will be treated as an unauthorised absence for the day on which he come late and leave it to the official himself either to face unauthorised absence or to apply for earned leave or any kind of leave due and admissible for the entire day, the same may be sanctioned. This is order of the Ministry of Home Affairs dt 05.03.82 As such Question of dies non will not arise in such cases.
26. A rule 14 charge sheet was issued to the official and he died when the case was under enquiry stage. What will be the fate of charge sheet? Whether the family will bet pensionary benefits?
As per the DOPT order dated 20.10.99. where a Government Servant dies during the pendency of the inquiry(i.e) without charges being proved against him, imposition of penalty is not justifiable. Therefore the disciplinary proceedings should be closed immediately. Family of the official is fully entitled to avail all the retirement / pensionary benefits as available to the family of the deceased employee.
27. Whether the adverse entry in the confidential report is operative in case the representation made against the same is pending with the appellate authority?
Adverse remarks should not be deemed to be operative, if any representation filed with in the prescribed limit is pending. Further, the representation should be decided with in three months by the competent authority.
28. What is the time limit for making representation against adverse entry?
As per the old rules, only one representation against adverse entries should be allowed within one month of their communication. Even belated representations may be considered if there is satisfactory explanation for the delay ( DOPT order dt 31.10.61.). An appeal against rejection of representation against adverse entries can be made with in six months after such rejection. Now the CR system has been modified as APAR (Annual Performance Assessment Report. As per the new schemes 15 days times for the receipt of communication will be given.
29. An official was placed under suspension on flimsy reasons. He has been awarded with only minor punishment under Rule 16. What is the fate of suspension period?
Where the departmental proceedings ended with the imposition of minor penalty against a suspended employee, the suspension can be said to be wholly unjustified in terms of FR 54 ( B). There fore the employee concerned should be paid fully pay and allowances for the period of suspension.
30. Whether any specific orders are required for declaring holiday’s during General election? If not what are the provisions.
No Separate order is required. It should be declared as closed holiday on the following circumstances.
i) In the notified areas where General election to State Legislative assemblies scheduled to be conducted.
ii) In connection with by-elections to Loksabha/ State Assembly, the office shall not be closed. However the employees who are bonafide Voters in the relevant constituency should be granted special casual leave on the day of polling.
iii) Special CL may be granted to an employee who is an ordinary resident of that constituency and registered as a voter but employed outside the constituency having a general/by election.
31. Whether LDN( Leave Not Due) can be availed in case one having E.L at his credit and wants to keep it for his retirement benefits?
Yes. LND may be sanctioned in cases where credit in EL account is available. However LND can be granted only on medical grounds and not for private affairs.
32. How may days an official can avail Earned leave at a stretch?
Since 1990, it has been increased to 180 days.
33. Is the Service book of an official is a secret document? Is there any provision to verify the entries there in by the official?
According the DG’s order Below SR 202, it is incumbent on every Government servant to see that his service book is properly maintained. He should be allowed to verify the entries periodically and affix his signature in token of having accepted the entries made there in..
It is necessary that one has to verify the service book every year and check the entries made there in with a special reference to leave account and service particulars .
A certified copy of service book can also be obtained on Quitting service on payment of Rs 5/-
34. Whether the fitness certificate should be obtained from the same doctor who certified the illness?
Not necessary. The rules do not envisage that the fitness certificate should be given by the same doctor who gave the medical certificate.
35. IF an official is directed for Second Medical Opinion to D.M.O whether he is entitled to claim TA/DA?
AS per Rules, any employee who has been asked to proceed to some other station for second medical opinion, he should be granted T.A for the journey period and D.A for a maximum period of two days calculated as on tour This facility is allowed only in cases of Second medical opinion for grant of original leave and not for extension of leave.
36. If the ward of official who is physically handicapped studying in unrecognized institution is he entitled for tuition fees or not.
Tuition fees shall be reimbursed in case of physically handicapped/ mentally retorted child irrespective of whether the school/ institution is recognized or not, provided the institution and its fee structure is approved by the Central State Government.
37. An employee is having just five years of service for superannuation. He applied for EL which has been rejected. It is correct?
As per DOPT orders dt 29.09.86, Earned leave should not ordinarily be denied to any employee, especially in the last ten years of his carrier.
38. An employee posted at higher HRA station was transferred to a lesser HRA station. His family continued to stay at old station. What is his HRA entitlement?
As per the MOF order dt 28.03.03, he is entitled to HRA at the rate admissible at the old Head Quarters, if his family continue to reside there for six months or till he is allotted or secured family accommodation at the new headquarters. whichever is earlier.
39. Can an employee having mentally retarded children be posted to the place of his choice?
As per the Dopt orders dt 15.02.01, Such a request need to be considered favourably to facilitate proper treatment of his child. .
40. Whether Special casual leave can be availed during Bunds, riots strikes etc.?
Heads of the departments may grant special casual leave to employees residing at places 5 K.M. away from their offices, when they are unable to attend office due to dislocation of traffic arising out of bundhs, natural calamities …etc. If the absence is due to picketing or curfew , special casual leave may be granted to all the employees irrespective of distance
41. Whether casual leave can be combined with other kind of leave?
No. It cannot be combined with any other kind of leave. But CL can be combined with Special C.L. Similarly Special CL can be combined with any other kind of leave.
42. What are all the actions termed as sexual harassment on women employees?
Sexual harassment includes such unwelcome sexually determined behavior (whether directly or by Implication) as:
a) physical contact and advances;
b) a demand or request for sexual favors;
c) sexually colored remarks;
d) showing pornography;
e) any other unwelcome physical, verbal or non-verbal conduct of sexual nature
43.What is the time limit fixed for disposal of representation by the nodal ministry?
The Dopt Vide its Om dated 11.01.2002 stipulated that the representations of the officials should be disposed with in six weeks. Representations requiring inter departmental consultations should be disposed within three months. Final reply should be self contained, Covering all points raised by the employee and if rejected, grounds for rejection should be clearly given.
44. Whether two punishments can be imposed for the same lapse?
As per the Dte letter dated 30.03.81 in a disciplinary case, two punishments should not be imposed for the same offence. However recovery from pay can be ordered for recovery of pecuniary loss caused to the government along with any other penalty.
45. An official has submitted resignation but before acceptance, he applied for withdrawal of the same? Whether it should be considered or not?
If the employee’s written intimation of withdrawing his letter of resignation reaches the appointing authority before its acceptance his resignation will be deemed to have been automatically withdrawn. If the resignation has been accepted but the employee is not relived before his letter of withdrawal reaches the appointing authority, he may ordinarily be allowed to withdraw his resignation. If for some reason, the request for withdrawal is refused, the grounds for refusal should be recorded and conveyed to the employee.
46. Whether legitimate Trade Union activities will attract CCS rules?
The Department has clarified vide its letter dated 06.10.95, that legitimate union activity that does not violate CCS ( conduct) Rules 1964 & ED (conduct & service) rules 1964 or other rules or instructions governing the concerned employee should not lead to disciplinary action against the employee and this should be strictly ensured.
47. Whether oral orders and instructions or to be obeyed?
i) Oral instruction should not, as far as possible be issued by senior officers to their subordinates.
ii) IF the oral instructions are issued by any senior officer, they should be confirmed by him in writing immediately thereafter.
iii) if a junior officers seeks confirmation to the oral instruction given by the senior , the latter should confirm it in wiring whenever such confirmation is sought.
iv) A junior officer who has received oral orders from his superior officer should seek confirmation in writing as early as possible/ practicable.
48. Is there any provision to proceed against an employee on anonymous complaint?
No Rule 183 of Vol iii clearly stipulated that no action should be taken an anonymous and pseudonymous complaint against any Government servants. But if the complaint discloses very serious matter and contain verifiable facts then necessary enquiry should be conducted. If such an inquiry reveals serious irregularity on the part of the employee disc action can be taken
49. Whether the staff Quarters can be forcibly allotted to an employee even though he has not offered his willingness?
No. it should not be trusted upon any employee against his will and in the absence of a written request for allotment of a Quarter from the employee.
However, it is mandatory for the employee to occupy the rent free post attached Quarters. If he refused to occupy the same, no HRA can be drawn. This is as per the Dte letter dt 11.07.2000.
50. Is there any condition that the compassionate appointee should be maintain the family properly?
Yes. He should give an undertaking in wiring at the time of appointment that he will main properly the other family members who were dependent on the Government Servant and in case it is proved subsequently at any time that the family members are being neglected or are not being maintained properly by him, his appointment may be terminated forthwith.
51. Whether the divisional union can pursue the Reservation roster at Divisional level?
As per Chapter IV, rule 6 of Swamy’s compilation on Reservation & Concession for SC/STs, the reservation roster is not a confidential document and can be shown to individual officials /association and if necessary through the liaison officer.
As such, the divisional secretaries on request should be permitted to pursue the roster once a year.
52. . Whether the departmental vehicles can be used to admit an official for immediate treatment in case of serious illness?
As per the DOPT order dt 19.10.82, the departmental vehicles can be provided to such officials who may need emergent medical attention, while on duty.
If the departmental vehicle is not immediately available, maximum possible assistance/ aid should be provided and the official moved to hospital by engaging other transport, if necessary at the cost of the government.
53. Whether one officer from the department should be sent along with the official who is summoned for interrogation by police?
When a departmental official is required by the police officers for interrogation, invariably a senior official like ASP/SDI/PRI(p) should accompany the official and he should be remain there till the interrogation by the police is over
54. An official is having EL at his credit. He wants to keep it for encashment on retirement. He has no HPL at credit. Can he be sectioned LND even if EL is available at his credit?
The availability or other wise of Earned leave has no bearing on sanction of LND. LND is nothing but advance credit of HPL that will be earning in the rest of his service. So it may be sanctioned, provided that there is every prospect of his earning that amount of HPL in his left over service
55. What is the cut off date for the condition of having not more than two surviving children for family planning Allowance?
The order was issued on 06.07.1999 in which it was categorically stated that the family planning allowances shall be admissible in future only to those C. G employees, with not more than two surviving children. As such, the condition is not applicable for those having more than two children prior to 06.07.1999. .
Further as per the rules this allowance is not available for those who under went family planning operation after 50 years of age in case of male employee and 45 years in case of female employee.
56. As EX Servicemen drawing pension was appointed as Postal Asst. After his retirement he was drawing pension for his civil service also. Whether his family is entitled for Family pension for both services?
No. Family pension can be availed for one service only army or civil
57 Whether an official can opt out of CGHS Scheme in case his spouse is working in a private organization which provides medical facilities?
The Government servant can opt out from CGHS in such a circumstances as per the Government orders dated 04.08.1994. There is no compulsion to remain in the scheme.
58. Whether there is any provision for stepping of pay in MACP promotion in the case of junior getting more pay than the senior.
No. The MACP promotion is only personal to the official and the senior cannot claim stepping up of his pay with junior. No pay protection is provided at par with junior.
59. In one disciplinary case, the disciplinary authority awarded one punishment. He desired to modify/ alter the punishment or withdraw the charge. Is he competent to do that?
No. As per Rule 29 of CCS (CCA) Rules 1965 the punishing authority is not competent to revise or cancel his own order. But the appellate authority on an appal or on it’s own accord can review & revise the order of disciplinary authority
60. Whether MACP beneficiary is entitled for pay fixation benefits at the time of regular promotion?
If the official got MACP before regular promotion and availed the fixation benefits, there will be no fixation of pay at the time of promotion. In such cases, the official will continue to draw the same pay, but the next higher grade pay will be granted in case if the same is above the regular promotions.
Further if the employee was offered regular promotion prior to the grant of ACP but declined to accept such promotion, he is not entitled for ACP. Therefore one should not decline regular promotion before exhausting all three ACP Promotions.
61. Whether the official under currency of punishment can be allowed to appear for departmental examination?
As per the DG P& T letter No. 7/31/66 –SPB dt 25.06.65, if the punishment is current, the authority should consider each case on its merits to see whether a person should be promoted in- spite of the penalty imposed on the basis of the results of the examination which he has passed.
Therefore, the officials under currency of punishment are eligible to appear for the departmental examination.
Similarly, the officials against whom the disciplinary proceedings have been initiated or under suspension should also be admitted to write the departmental exam. However he will be promoted only after the disciplinary proceedings is over and he is completely exonerated.
62. If an official who is under suspension is entitled for Family Planning Allowance when his spouse undergoes family planning operation during the suspension period?
It cannot be drawn during the suspension period as per the existing rules. However, on reinstatement after suspension, he is entitled to the allowance and its date of effect depends on how the period of his suspension is treated.
63. Whether any excess payment of pay and allowances can be recovered from the pension?
No. There is no provision to recover the excess pay and allowance from the pensioner vide GID (&) below Rule 73 of CCS (Pension) Rules, 1972. It is most pertinent to note that once the pension is authorized, it should not be revised to the disadvantage of the pensioner as per Rule 70 of the Pension Rules1972.
64. What is the duration to avail 15 days paternity leave from the date of delivery of the child?
As per the rules, it should be availed with in six months from the date of delivery of the child.
65. What is the time limit for claming TA Bill?
As per SR 194-A, it should be preferred within one year. For LTC, it should be preferred within three months form the date of completion of return journey and if advance is drawn, it should be preferred with one month.
66. Whether any Government dues can be recovered from the Group Insurance (CGEGIS) amount?
No. According to Para 21.2 of the scheme promulgated in 1980, it is not permissible to adjust any Government dues from the Group Insurance Scheme benefits
67. An official is on leave for one month from 10th of previous month to 9th of next month. Is he is entitled for Transport allowance during the leave period or not?
Yes. He is entitled for transport allowance. As per the orders dated 22.02.02 the transport allowance will not be admissible, if a govt servant is absent from duty for a full calendar month(s)due to leave, training, tour etc. in this case the leave period is spread over in two calendar months.
68. Whether the officials granted MACP promotion will continue to hold the original post or entitled to hold any promotional post and entitled to other privileges available to the higher post?
As per the MACP Scheme, the employees granted Financial up gradation(i.e) higher pay grade/ band shall continue to hold the original post on regular basis with the same designation, classification, duties and responsibilities without conferring any privileges related to higher status. On up gradation they will be eligible for LTC, allotment of Quarters etc.
69. Can the Government Servant prefer ROHSC claim for his dependent son who is above 25 years of age?
As per the OM dt 17.09.99, the medical facilities will continue to be available to sons who are dependent on Government servant irrespective of their age. So, the claim may be preferred.(TO BE CHECKED UP)
70. Whether the widowed daughter is entitled for family pension without any age restriction?
As per the existing provisions under Rule 54 of CCS pension Rules 1972, widowed daughter is eligible for family pension without any age restriction subject to fulfilment of other conditions.
71. What is the age limit of the wards for claiming Educational Assistance?
The ward should not cross the age of 18. ? However in case of physically/ mentally handicapped children, they are entitled for the benefits up to the age of 22 years as per the OM. Dated 21.03.2006.
72. Is there any provision to apply for conversion of leave at any time or before the date of retirement as was the earlier practice?
As per the Rule10 (1) of CCS (leave) Rules 1972 , the request for conversion of one kind of leave into another should be submitted within a period of 30 days after joining the duty on expiry of relevant spell of leave. The earlier practice of applying conversion of leave at any time has been withdrawn.
73. In continuation of maternity leave, an official is availing EOL. Whether the EOL period will be treated as Qualifying Service?
The maternity leave, as per rules, will be treated as qualifying service. However EOL in continuation of ML without medical certificate will not count as qualifying service for increment/ pension.
74. What is the minimum contribution towards GPF subscription? Whether the amount can be altered by the DDO’s?
As per Rule 8(b), the subscription towards GPF should not be less than 6% of emoluments and not more than total emoluments. (Pay+ Grade pay) The DDO’s do not have any right to alter the subscription fixed by the Government Servant.
75. An official is deputed to an office and he is Drawing Daily Allowance for 180 days. Thereafter he has not been paid with any TA/DA. Is it correct?
As per SR 116, the transfer grant is admissible only if change of residence is involved. After 180 days, he can claim T.A bill by changing his residence to the newly posted station. But daily allowance will be entitled only up to 180 days.
76. If an employee dies during suspension period, family of the employee will be entitled to the family pension or not?
According to FR 54 (B) (2), where a Government servant under suspension dies before the disciplinary proceedings instituted against him are concluded, the period between the date of suspension and the date of death shall be treated as duty for all purposes. His family should be paid fully pay and allowances for that period he would have been entitled had he not been suspended. Naturally his family will be entitled for family pension and death gratuity.
77. If one postmen is having the qualifying service of 9 years 10 months. Is he entitled to pension?
Yes. Certainly he is entitled. As per Rule 49 of CCS (pension) Rule 1972 , the period of three months and above but less than six months is to be treated as qualifying service of six months for determining pension. Hence all who are having the qualifying service of 9 years 9 months and above should be treated as ten years of qualifying service and they are entitled to pension.
78. An employee, after the end of Disciplinary proceedings under Rule 14 was dismissed/ removed .In such case, whether he can avail the benefit of leave encashment for the leave at credit in his account?
No. The official is not entitled. As per the Rule 9, the leave at credit is treated as lapsed on the date of removal/ dismissal . There is no question of any leave encashment.
79. Whether change of option for availing either CGHS medical facility or Medical Allowance is allowed to the pensioners? If so, how many times he can change the option?
As per DOP & PW OM dt 30.12.98, one change in option in the life time of a pensioner shall be allowed. As such he can change the option once.
80. When the period of suspension is treated as duty for all purposes, whether the concerned official is entitled for increments during that period?
Yes. When the suspension period is treated as duty for all purposes, his pay and increments etc are to be regulated as if he was on duty.
81. An official who is under suspension is convicted by a court of law. Whether he can continue in service after compilation of punishment awarded to him?
A notice should be served on the official asking him to state as to why he should not be dismissed/removed from service on account of his conviction in a court of law. On receipt of the reply, the disciplinary authority should carefully examine as to whether the offence committed by him is serious enough to dismiss him from service. Then take appropriate action as per Rule……… (see reply to question No 8 also)
82. An employee committed suicide while in service, whetherl the family is entitled for family pension and other retirement benefits?
Yes. Family is entitled to family pension and death gratuity
83 How an order of reduction of pay/ grade is to be worded?
The order of penalty of reduction to a lower grade should specify the following:-
i) The date from which it will take effect and the period for which the penalty shall be operative.
ii) The stage in the lower time scale in which the pay is to be be fixed.
iii) Whether the period of punishment will postpone future increments or not.
All the above should be specifically furnished in the punishment order.
84. Whether the wife living separately is entitled for family pension?
Unless the marriage is terminated with divorce decree by the court of law, the wife is eligible for family pension, irrespective of the fact whether she was living with him or not.
85. A pensioner who commuted his pension expired before completion of 15 years; will the commuted pension for the remaining years, recovered form the family pensioner?
No. The portion of pension should not be recovered from the family pension. The family pension is payable in full to the beneficiary.
86. Recovery of CGHS contribution is with reference to the place of residence or to the place of posting?
Recovery of CGHS contribution is with reference to the palace of residence of the official and not with reference to the place of posting.
87. Whether it is compulsory to nominate the suppose for GPF?
According to GPF (CS) Rules any member of the family can be nominated. Similarly for Group Insurance scheme, the Government Servant can nominate any one of his family member.
88. Whether commuted leave can be granted without production of medical certificate?
No. Production of medical certificate is mandatory to avail commuted leave even for one day.
89. Whether the leave sanctioning authority can alter the nature of leave applied for by the official?
The leave sanctioning authority shuld not alter the nature of leave applied by the official.
90. Whether Pension amount can be attached by the court?
As per the Pension Act 1971, Pension is not attachable by any court of law, even if the decree is for maintenance.
91. Now the annual increment for every 1st July. If any Dies non for a single day is awarded during one year from July to June next year, will it not postpone the increment for another one year?
No. As per the Rule 10 of CCS (RP) Rules 2008, an official who has completed six months qualifying service will be entitled for next increment. As such Diesnon, EOL without MC up to 6 months will have no effect in postponing the increment.
92. An official , after completing full tenure is transferred to another station at request. Whether he is entitled to claim TA/DA for his transfer?
The Department vide its letter dt 18.12.95 clarified that the officials transferred after the completion of full tenure are entitled for TA and transit. This is effective from 18.12. 95.
93. Whether a transfer order issued by an authority, competent to issue such orders can cancel that order?
As per Directorate orders dt 06.01.82, the transfer orders once issued may be cancelled by the same authority in the interest of service. However he will inform the same to next higher authority with reasons for his intention to cancel the orders. If no reply is received with in 7 days, he can cancel the transfer orders.
94. Whether an official completes tenure in one office seeking for postings as Treasurer in the same office, will it be considered?
If an official who has completed full tensure may be allowed to work as treasurer even tough he has done a full tenure in the same office in aother post.
95. An eligible official has been ordered to officiate in higher post for 10 days first and subsequently officiating arrangement is extended for another ten days. Whether he is entitled to draw higher pay for the officiating period?
Eligibility to draw officiating pay is dependent on the number of days for which the post was available for officiating arrangement, either due to leave of permanent incumbent or due to some other reasons. If the arrangement is for 14 days or more than all those who have worked in that post will have to be paid the pay and allowances attached to the post irrespective number of days they worked in that post.
96 Whether the Circle or Divisional head is empowered to convert a post attached quarters for other purpose?
As per the Directorate orders dt. 06.05.03, the Head of Circle is competent, to convert a post attached quarters for other purpose?
Similarly, the suspension of quarters beyond 90 days enabling the SPM to draw HRA due to inhabitant quarters shall be exercised by the circle head only. There is no need to forward such cases to Directorate now.
97. Whether the Divisional head who is having five months service left for his superannuation can issue rotational transfers?
The Divisional Superintendents retiring with in a period of six months must obtain prior written approval of their DPS/PMG before issuing any transfer/ posting orders and appointment of ED agents as per the Dte. Orders dt -07.1992. This order is again reiterated on 12-06-1996. As such no transfer order can be issued by him without the approval of DPS.
98. Whether preference can be given to physically handicapped employees in transfers?
Yes. As per 26.07.90 orders, the requests from physically handicapped employees for transfer to their place of choice or to their native place will have to be considered . This was again reiterated by the DOPT on 13-03-2202.
99. Whether recovery of pay is a bar to promotion?
As per Dte. Letter No. 22-.12-87 , there is no bar to one being prompted While the recovery is in progress because such promotion will not affect the enforcement of the penalty.
100. One Sub Pm provided with post attached quarter’s retired form service. Whether he should vacate the quarters on the date of retirement or keep it for sometime?
As per the directorate orders dt 18-04-81,he may be allowed to retain the post attached quarters for a period of two months on payment of normal rent
101. Is there any preference in allotment of P&T community halls for postal employees
As per the Dte. Orders dt 02.06.84, the P & T employees should get preference in allotment of the community halls for their own use, before the requests of the outsiders, sponsored by another P & T employee.
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